Company Secretary

JOB TITLE:         Company Secretary

LOCATION:         Petty Pool Vocational College, Pool Lane, Sandiway, Cheshire, CW8 2DR

REPORTS TO:     CEO

SALARY:              £300 for each Board meeting inclusive of administration of the 6 meetings per annum

HOURS:                             

DBS:                     Enhanced check required.

For an informal chat please contact Sally Garratt CEO on sally.garratt@pettypool.org.uk

To view a full job description and person specification, please click the link below.

https://www.pettypool.org.uk/wp-content/uploads/2024/02/Company-Sec-JD-Feb-2024.docx

Closing Date:

Interview Date:

Based in Sandiway Cheshire, Petty Pool is a charity set up in May 1981, with operational activities divided between Petty Pool Vocational College, which provides education and training for young people with learning disabilities and difficulties, Petty Pool Outdoor Education, providing personal development through adventurous activities and Petty Pool In The Community linking young people to leisure, vocational and community activities.

About you

We are looking for a Company Secretary to support our Board of Trustees with governance and board meetings.

Roles and Responsibilities 

• Administration, governance and compliance
• Preparing for board meetings
• Taking meeting minutes of Board meetings and AGM
• Maintaining the register of any members, the register of trustees / directors and secretaries, the register of trustees’ and secretary’s interests
• Being familiar with the charity’s governing document, the legal responsibilities of charities under the Charities Act 2009 and the charity’s internal governance rules
• Helping to ensure that charity trustees file all relevant statutory returns and information with the Charities Regulator (e.g. annual reports, changes to the charity’s details and/or trustees’ details)
• Ensuring that the board of charity trustees are aware of the requirements to comply with the relevant codes such as the charity’s Code of Conduct for Charity Trustees and the Charities Governance Code;
• Ensuring that decisions and actions of the board of charity trustees are accurately recorded and implemented
• Tracking progress with the charity’s risk register/ business plan/ strategic plan and making sure any correspondence for the charity trustees is brought to the attention of the board.
• Preparing for board meetings A certain amount of preparation is necessary to ensure that board meetings are as effective as possible. The secretary should assist the Chairperson of the board with the planning of and the agenda for each board meeting.
• Making sure the timetable of board meetings for the year ahead is agreed
• Sending out notification of board meetings to charity trustees (and others where applicable)
• Working with the Chairperson of the board to set each board meeting agenda, including the management of any agenda items received from other charity trustees
• Circulation of board papers/pack at least five days in advance of meetings
• Dealing with any issues charity trustees have regarding board papers/pack
• Checking that a quorum1 is present (and that it is present throughout the meeting if required) and being aware of any proxy voting arrangements if allowed by the charity’s governing document
• Ensuring the venue/room is prepared appropriately for the meeting
• Your charity’s quorum is the minimum number of charity trustees required to participate in the meeting for the meeting to be a valid meeting of the board of a charity.

Petty Pool Trust is a Disability Confident employer, which means we are committed to interviewing all applicants with a disability who meet all of the essential criteria of the role applied for. Applicants who have selected they wish to be considered under this scheme and who have met all the essential criteria, must be invited for interview. The recruiting panel must check the relevant section on the application for this indication and for information relating to any reasonable adjustments and highlight this on the Shortlisting Matrix. Should the applicant have requirements, HR will inform the recruiting panel and it will be the manager’s responsibility to action and implement.

https://www.pettypool.org.uk/job/company-secretary/